Using the In-Place Email Archive

 

The In-Place archive can be viewed when using the Outlook Application on either Mac or PC and through the Outlook on the Web (OWA). 

Archive Policies can only be applied using the Outlook application on Windows or through the OWA. It is recommended that OWA be used to apply archive policies.


How do you set Archive policies using OWA?


  1. Sign into OWA - Use yourpennkey@upenn.edu as your username and Pennkey credentials.
  2. Scroll to the bottom of the left-side column and confirm that the In-Place Archive section is available.

  3. Scroll back up to your Inbox and locate a folder to which you wish to apply the Archive.
  4. Right-click the folder inquestion
    1. Select your chosen timeframe from the available options under Archive Policy. Any email older than your selected length will be moved into the In-Place Archive.
    2. The times listed are the only options available.
    3. The default setting is to "Use Parent folder policy". This means that the selected policy will also affect all subfolders unless manually adjusted.


  5. The process will take some time, likely hours or days. Do not expect messages to start moving instantly. We recommend verifying that messages have moved after a few days.

How can you search the In-Place Archive?

You cannot search both your regular email Inbox and your In-Place Archive simultaneously. Since you can only view the In-Place Archive through the Outlook application on Mac or PC or the OWA through a web browser, one of these applications will need to be used when searching for the In-Place Archive. We recommend searching in your regular email Inbox first. If that search does not yield the desired result, select the In-Place Archive in the left hand column and search again.